Accounts Payables, Reconciliations and Income Tax

The programme

Programme overview

Balancing complex supplier accounts while navigating corporate tax obligations requires an advanced, highly integrated financial skill set. Enrolling in a comprehensive programme is essential for finance professionals who need to maintain accurate general ledgers and ensure flawless compliance during tax season. This specialised workshop covers end-to-end statement matching, double-entry adjustments, and provisions for corporate taxation.

Because local corporate tax frameworks are strictly monitored, businesses must cross-reference their supplier ledgers with statutory regulations — such as those enforced by the South African Revenue Service (SARS) — to avoid double-taxation errors or costly compliance audits. Our interactive masterclass walks you step-by-step through an accounts payable, reconciliation, and income tax framework, transforming routine tracking into audit-proof financial records.

Who should attend

Who is this programme for?

• Accounts Payable Practitioners
• Accounts Payable Officers, Administrators, and Managers
• Creditors Officers
• Creditors Clerks
• Inventory Managers
• Asset Management Practitioners
• Book Keepers
• Accounts Officers
• Collection Officers
• Credit Analysts

Learning outcomes

What you will learn

• Recognise the most prevalent risks and fraud typologies in the AP process, including how AI is now being used to generate more convincing fraud
• Assess the impact of AP fraud on financial stability, regulatory compliance, and organisational reputation
• Apply effective internal controls to prevent, detect, and respond to accounts payable fraud
• Understand and utilise key control elements, including segregation of duties, authorisation protocols, and continuous transaction monitoring
• Employ best practices in vendor onboarding, validation, and risk assessment, including detecting more sophisticated blended-identity ghost vendors
• Appreciate the critical role of vendor due diligence in mitigating fraud risk
• Explore software solutions and digital tools for fraud detection and prevention
• Utilise data analytics and automation to enable proactive monitoring and early detection of anomalies
• Navigate regulatory requirements and compliance obligations related to AP fraud
• Implement robust incident reporting, escalation, and documentation processes

Explore the programme

Detailed programme outline

2-Day Essentials — Training Outline

• The meaning of managing accounts payable, and its impact on working capital and cash management
• The functions of the AP department and the role of AP staff
• Accounts payable terminology, and general ledger/sub-ledger basics
• Preparing for month-end close and accruals
• Invoice handling and routing, and three-way matching
• Maintaining the vendor master file
• Travel & entertainment (T&E) and procurement cards (P-Cards)
• Continuous process improvement and performance metrics
• Internal controls, and detecting fraud in accounts payable
• The accounts payable reconciliation process: basics, benefits, and typical steps
• Improving the department's reputation, motivating staff, and providing internal and vendor customer service
• Understanding cost of funds and evaluating early payment discounts
• IAS 12 (Income Taxes): applying this for financial reporting and disclosure purposes
• Core Income Tax Act 58 of 1962 concepts: gross income, exempt income, allowable deductions, and fringe benefits and allowances
• Deciding whether the 5-Day Comprehensive programme is the right next step

5-Day Comprehensive — Training Outline

• The meaning of managing accounts payable
• The big picture: accounts payable and the financial health of organisations
• The functions of the accounts payable department and the role of AP staff
• Accounts payable impact on working capital and cash management
• Accounts payable terminology
• General ledger and sub-ledger
• Invoice handling and routing
• The three-way matching
• Methods of payment processing
• Travel and entertainment (T&E)
• Procurement cards (P-Cards)
• Continuous process improvement
• Developing performance metrics
• Applying best practices in your organisation
• Identifying proper internal controls
• The annual audit as an added value
• Detecting fraud in accounts payable
• Practical exercise: mapping and improving your own organisation's invoice-to-payment process
• Improving the image of the accounts payable department
• Ways to motivate accounts payable staff
• Organising the accounts payable department
• Closing communication gaps
• Dealing with internal customer service
• The importance of internal customer service
• Providing customer service to vendors
• When should we pay our suppliers?
• Understanding cost of funds
• Evaluating early payment discounts
• Pros and cons of early or late payments
• Relationship with the treasury department
• Introduction to accounts payable reconciliation
• Accounts payable reconciliation process basics
• Benefits of accounts payable reconciliation
• Typical steps of the accounts payable reconciliation process
• How often accounts payable reconciliation should occur
• Practical exercise: performing a full reconciliation on a sample ledger, identifying and resolving discrepancies
• IAS 12 Income Taxes: application and disclosure in financial reporting
• The Income Tax Act 58 of 1962: the South African statutory framework governing gross income, exempt income, allowable deductions, and fringe benefits (distinct from IAS 12, which governs how tax is disclosed, not the tax rules themselves)
• Introduction to income tax
• Gross income
• Exempt tax
• Allowable deductions
• Fringe benefits and allowances
• Applying these concepts to a worked case study
• Action planning: what you will implement in your own AP function

Learning approach

How you will learn

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.– Course Material: Access well-crafted supporting resources.– Group Work: Collaborate on discussions and case studies for practical insights.– Workshops & Role-Play: Participate in immersive, scenario-based activities.– Practical Application: Focus on applying theoretical knowledge in real situations.– Post-Training Support: Receive extensive support after training for skill implementation.

Discuss your requirements

Dates, duration & arrangements

Contact Ratomac to confirm dates, duration, delivery format, entry requirements and any applicable assessment or certification before booking.