Acquisition Management Workshop

The programme

Programme overview

This Acquisition Management Workshop is designed to help learners achieve the ideals of good governance and address deficiencies in Acquisition Management in the public sector. It covers the full acquisition lifecycle in practical, applied detail: sourcing, quotations, specifications, bid administration, evaluation, adjudication, and contract management.

South African public procurement is currently in a significant transition. The Public Procurement Act 28 of 2024 was signed into law in July 2024 and will eventually repeal the PPPFA, introducing a new Public Procurement Office within National Treasury, a Procurement Tribunal, and expanded set-aside provisions. Implementation is phased and not yet complete, so the PFMA, MFMA, and PPPFA remain the operative framework for now — this course teaches that current framework in full, practical detail, while making sure you understand the transition already underway and know what to watch for as it takes effect.

Who should attend

Who is this programme for?

• Practitioners and Managers Responsible for Asset and Inventory Management
• SCM Practitioners and Buyers
• Bid Committee Members (Specification, Evaluation, and Adjudication)
• Finance and Internal Audit Staff Involved in Procurement Oversight
• Managers and Accounting Officers with SCM Oversight Duties
• Candidates Working Toward the Occupational Certificate: Supply Chain Practitioner

Learning outcomes

What you will learn

• Demonstrate a working understanding of Acquisition Management in the public sector, including the current legislative framework and the transition underway toward the Public Procurement Act
• Demonstrate understanding of the general principles and processes applicable to acquisition management
• Implement acquisition management processes for bids or quotations, correctly applying current threshold values and procedures
• Evaluate and adjudicate bids or quotations in line with current Supply Chain Management (SCM) requirements
• Draft specifications, administer bids, and manage contracts to the standard expected under National Treasury's Standard Bidding Documents

Explore the programme

Detailed programme outline

• The reform of public sector procurement in government, including the transition toward the Public Procurement Act 28 of 2024
• The enabling SCM legislation and other legislation and policy strategies affecting SCM
• Role players in acquisition management and their roles in the process
• How Demand Management impacts Acquisition Management
• Sourcing strategies in procurement administration
• Administering a list of prospective suppliers
• Threshold values and their impact on procurement decisions
• Principles of set-asides, including how these are being expanded under the incoming Public Procurement Act
• Competitive vs. limited bidding methods; rules pertaining to tax clearance
• The National Industrial Participation Programme, preferential procurement, and price discount rules
• The quotation procurement process and applicable threshold values
• Evaluation process for procurement below R30,000
• Evaluation process for procurement below R1,000,000
• Drafting specifications: general guidelines, technical specifications, and standard industry specifications
• Statutory requirements, and scrutinising the General Conditions of Contract
• Determining Special Conditions of Contract relevant to a specific bid
• Construction bids: the CIDB's General Conditions of Contract and Standard Bidding requirements
• Defining “Professional Service Providers / Consultants”
• Selection methods for appointing Professional Service Providers / Consultants
• Steps for appointment using Quality and Cost Based Selection (QCBS)
• The acquisition process for bid administration
• Information required to prepare a bid
• General Conditions of Contract vs. Special Conditions of Contract
• Contents of the Standard Bidding Documents published by National Treasury
• Procedures for the opening of bids, and the Bid Evaluation Committee's process
• Contents of an Evaluation Recommendation Report
• Calculating price points, and points for specific contract participation goals
• Document flow after the Evaluation Recommendation Report reaches the SCM Acquisition Unit
• Officials serving on the Bid Adjudication Committee, and its functions
• Rules pertaining to delegation administration
• Approving contract extensions, variation orders, amendments, and transfers of contracts
• Types of contracts, and how they should be managed and monitored
• Administering contract amendments
• Calculating contractual price adjustments and exchange rate-related adjustments
• Procedures for a contractor's request to transfer a contract to another supplier

Learning approach

How you will learn

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.– Course Material: Access well-crafted supporting resources.– Group Work: Collaborate on discussions and case studies for practical insights.– Workshops & Role-Play: Participate in immersive, scenario-based activities.– Practical Application: Focus on applying theoretical knowledge in real situations.– Post-Training Support: Receive extensive support after training for skill implementation.

Discuss your requirements

Dates, duration & arrangements

Contact Ratomac to confirm dates, duration, delivery format, entry requirements and any applicable assessment or certification before booking.