Advanced Strategic Procurement Planning, Tendering, Bidding and Award Management

The programme

Programme overview

Every procurement decision starts as a plan and ends as a contract — and the distance between those two points is where most value gets won or lost. This workshop takes you through that full journey: from strategic sourcing and commodity strategy, through tendering and bid evaluation, to contract award and negotiation, with a dedicated focus on the risk, ethics, and conflict-of-interest issues that can derail even a well-run process.

You’ll leave with practical tools for every stage — including how generative AI is now used to draft RFPs and RFQs, summarise and compare competing bids, and flag risk before it becomes a problem, while keeping the final judgement calls exactly where they belong: with you.

Who should attend

Who is this programme for?

• Procurement Professionals, Managers, and Officers
• Senior Members and Executives
• Vendors and Suppliers
• Contract Professionals and Administrators
• Supply Chain Professionals
• Candidates Working Toward the Occupational Certificate: Supply Chain Practitioner

Learning outcomes

What you will learn

• Gain a detailed, thorough understanding of every stage of procurement planning, tendering, and bid management
• Apply the best practices, practical tools, and techniques used across the procurement planning and bid management process, including generative AI tools for drafting and evaluation
• Build the skills and confidence to lead and take charge of a full bidding process
• Match the right procurement method to the right situation and circumstances
• Master risk assessment, mitigation, and evaluation across tendering and procurement

Explore the programme

Detailed programme outline

3-Day Essentials — Training Outline

• Strategic sourcing and supply management essentials
• Contemporary trends affecting procurement planning
• The principles and positioning of strategic procurement
• Transformational leadership in procurement
• Types of procurement methods, and designing sourcing/outsourcing strategy
• Open and restricted tendering
• Requests for Proposals (RFPs) and Requests for Quotations (RFQs), including AI-assisted RFx drafting
• E-procurement techniques and two-stage tendering
• Analysing tendering risk, and assessing the supplier market
• Types of bidding: rules-based, positional, and portfolio-based
• Essentials of effective bid management
• Using AI to summarise and compare bids, and to run risk checks, then applying human judgement to the final selection
• Awarding the contract, and contract terms and conditions
• Negotiation skills and ethics, and avoiding frequent negotiation mistakes
• Understanding conflict of interest and identifying potential sources
• Legal and ethical considerations, and strategies to prevent and manage conflicts
• Deciding whether the 5-Day Comprehensive programme is the right next step

5-Day Comprehensive — Training Outline

• Contemporary trends affecting procurement planning and supply management
• The positioning and principles of strategic procurement
• The role and structure of the purchasing department
• Factors affecting procurement, and transformational leadership in procurement
• Types of procurement methods
• Designing sourcing/outsourcing strategy
• Pre-qualification and issuing the Invitation to Tender (ITT)
• E-procurement techniques
• Two-stage tendering
• Analysing tendering risks
• Internal needs analysis
• Assessing the supplier market and collecting information
• Determining the bidding process within the organisation
• Essentials of effective bid management, and tips for success
• The bidding process and supporting documents
• The purpose of bid evaluation, and best practices for it
• Using AI to summarise and compare bids and run risk checks, then applying human judgement to the final selection
• Selecting the bidders
• Awarding the contract, and rejecting bidders
• Contract terms and conditions
• Mastering negotiation skills and ethics
• Frequent mistakes in negotiations
• Persuasion methods and interaction strategies
• Contract types: lump sum, fixed price, cost reimbursement, measurement, and industry-specific
• Contract award management, and forming the contract
• Making modifications to the contract
• Performance management, monitoring, and evaluation
• Contract termination
• Understanding conflict of interest
• Identifying potential sources of conflict in procurement
• Legal and ethical considerations in conflict of interest
• Strategies to prevent and manage conflicts of interest

Learning approach

How you will learn

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.– Course Material: Access well-crafted supporting resources.– Group Work: Collaborate on discussions and case studies for practical insights.– Workshops & Role-Play: Participate in immersive, scenario-based activities.– Practical Application: Focus on applying theoretical knowledge in real situations.– Post-Training Support: Receive extensive support after training for skill implementation.

Discuss your requirements

Dates, duration & arrangements

Contact Ratomac to confirm dates, duration, delivery format, entry requirements and any applicable assessment or certification before booking.