Advanced Tendering Procedures and Bid Evaluation

The programme

Programme overview

A poorly run tender doesn’t just cost you the contract you were bidding for — it costs you the wrong goods, the wrong supplier, and a paper trail that won’t survive a compliance review if anyone asks questions later. This course exists because the gap between “we ran a tender” and “we ran a tender correctly” is where most organisational risk and wasted spend actually lives.

Over five days, you’ll work through the full contracting lifecycle: identifying and qualifying subcontractors, preparing contracts that protect your position, running a compliant bidding process from invitation through to award, and evaluating submissions using structured, defensible criteria rather than gut feel. You’ll leave with the practical tools and templates to run this process correctly the first time — not just the theory of what a good tender looks like.

Who should attend

Who is this programme for?

• Anyone Working Within a Procurement Function
• Contract Managers and Contract Supervisors
• Line Managers
• Anyone Involved in Preparing Bids for Tender
• Managers and Supervisors Involved in Subcontracting Decisions
• Bids Management Team Members
• Subcontractors
• Anyone Already in the Contracting Industry Wanting to Understand the Early Stages of Contract Award

Learning outcomes

What you will learn

• Explain the full contracting process, from identifying suitable projects and subcontractors through to launching the bidding process
• Apply the correct terminology and evaluation criteria to assess project and tender suitability
• Map the complete tendering roadmap and identify likely obstacles at each stage
• Prepare a thorough, well-costed contract with all necessary planning built in
• Build organisational understanding of tender compliance requirements, and take ownership of ensuring the contract meets them
• Develop a sound sourcing strategy for engaging subcontractors
• Convert a bid into a structured, compliant project roadmap

Explore the programme

Detailed programme outline

• A high-level overview of the whole contracting process
• Why tendering matters to your organisation
• Why the pre-award stage of contracting is so critical
• Mapping the roadmap to successful contracting
• Deeper insight into the pre-award process itself
• Identifying potential problem areas within the tender process
• Sealed bidding procedures and how to navigate them
• Engaging with subcontractors at various stages
• Defining the right tendering strategy for your department
• What makes a strong bid, and how the contract should reflect it
• Determining the right contracting strategy for your organisation
• Using analysis to strengthen decision-making
• Technical tools for contract drafting and cost analysis
• Building protective terms and conditions
• Understanding contract types: lump sum vs. cost-plus
• Options for structuring the subcontracting process
• How to identify and source excellent subcontractors
• The legal and regulatory framework for engaging subcontractors
• Cost analysis and budgeting tools
• International considerations for subcontracting
• Budgeting constraints, and the implications of different contract types
• Building your own checklist and framework for what a successful bid looks like
• Preparing for the bidding process, and special forms of contracting
• Launching the bidding process and inviting bids
• Running an effective tender briefing, and who should attend
• Ensuring compliant interaction throughout the bidding process
• Managing timescales
• Running an effective tender panel
• Choosing the best bid for your business
• Applying the framework from Module Five to analyse bids
• The different stages of evaluation
• Using tools such as Commercial Bid Evaluation (CBE)
• Determining the winning bid and preparing the recommendation report
• Debriefing unsuccessful subcontractors
• Commencing with the winning bid and preparing the contract
• Capturing lessons learned to streamline the process next time

Learning approach

How you will learn

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.– Course Material: Access well-crafted supporting resources.– Group Work: Collaborate on discussions and case studies for practical insights.– Workshops & Role-Play: Participate in immersive, scenario-based activities.– Practical Application: Focus on applying theoretical knowledge in real situations.– Post-Training Support: Receive extensive support after training for skill implementation.

Discuss your requirements

Dates, duration & arrangements

Contact Ratomac to confirm dates, duration, delivery format, entry requirements and any applicable assessment or certification before booking.