Asset Procurement, Maintenance & Disposal Management Masterclass

The programme

Programme overview

Asset management has become an increasingly important part of organisational best practice. Organisations have realised that effective asset management delivers real benefits and cost savings: tangible, physical assets are a vital public resource, and applying sound asset management principles ensures that resource is managed at the lowest overall lifetime cost.

The asset management framework in this workshop is flexible enough for any organisation, whether applied to a single project, a department, or an enterprise-wide asset management programme. It is highly relevant for government officials directly accountable for asset management outcomes, including those who have experienced the consequences of an adverse audit finding and want to build the practical capability to prevent one.

Who should attend

Who is this programme for?

• Senior Government Officials
• Finance and Asset Management Professionals
• Compliance Officers
• Procurement Specialists
• Audit and Risk Assessment Personnel
• Candidates Working Toward the Occupational Certificate: Supply Chain Practitioner

Learning outcomes

What you will learn

• Understand the applicable regulatory framework to ensure compliance
• Understand how assets should be treated and reported under GRAP, GAAP, and IFRS
• Apply specifications and functionality as evaluation criteria
• Understand how the asset register works, where to source information, and how to keep it updated
• Procure assets in line with legislative requirements, including the current Preferential Procurement Regulations, 2022
• Understand component accounting of assets, and how to dispose of components
• Track, account for, and manage immovable assets
• Plan and budget for asset management, including operation and maintenance
• Differentiate between asset components, repairs, and maintenance
• Understand the transaction process between finance and asset systems, including capitalisation of assets vs. expenditure
• Maintain a fixed asset register in line with current requirements

Explore the programme

Detailed programme outline

2-Day Essentials — Training Outline

• The strategic role of asset management, and asset treatment under GRAP, GAAP, or IFRS
• Governing legislation: PFMA/MFMA, PPPFA, GIAMA, and sector-specific Acts
• The current Preferential Procurement Regulations, 2022 (the 2017 Regulations were repealed and are no longer in force)
• The draft General Public Procurement Regulations, 2026: the incoming multi-criteria evaluation matrix and tiered thresholds
• Features, composition, and minimum requirements of an asset register
• Recording and maintaining assets: bar-coding, verification, valuation, and depreciation
• Specifications and functionality as an evaluation criterion
• Component accounting, and differentiating between components, repairs, and maintenance
• Capitalisation of assets vs. expenditure
• Replacement decisions
• Safeguarding and maintenance plans; measuring asset performance
• Reliability improvement through preventive maintenance
• Disposal management: general considerations, the disposal process, and handling thefts and losses
• Consolidating the two days into a practical asset management action plan
• Deciding whether the 5-Day Comprehensive programme is the right next step

5-Day Comprehensive — Training Outline

• Procurement as a driver of effective and efficient asset management
• Asset management under GRAP, GAAP, or IFRS: financial treatment and terminology
• Demand management, acquisition management, logistics management, and disposal management
• The strategic role of asset management in an organisation's ability to deliver
• Governing legislation: PFMA/MFMA, PPPFA, GIAMA, SABS standards, and sector-specific Acts
• The current Preferential Procurement Regulations, 2022 (the 2017 Regulations were repealed by the Constitutional Court and are no longer in force)
• The draft General Public Procurement Regulations, 2026, under the Public Procurement Act, 2024: a new multi-criteria evaluation matrix requiring a minimum 70% score in functionality, capability, and preference, and a new tiered threshold structure for set-asides, pre-qualification, and mandatory subcontracting
• Specifications and the application of functionality as an evaluation criterion
• Legal status of bid packages, evaluation procedures, and evaluation and adjudication
• The power to adjudicate, references, industry standards, and precedent
• Alterations to awarded bids and changes in bidder circumstances
• Retroactive approval, availability of funds, and reselling from agreements
• Processes within an asset's life cycle, and the asset threshold
• Recording and maintaining assets in the register: bar-coding, verification, valuation, asset number and location, and depreciation
• Recommendations for systemic improvements
• Managing the contractor registration system
• Establishing committees, delegating power, and sub-committee operating procedures
• Obtaining information, redressing complaints, and dispute resolution
• Component accounting, and differentiating between asset components, repairs, and maintenance
• The transaction process between finance and asset systems
• Replacement decisions, and disposing of and accounting for asset components
• Safeguarding and maintenance plans; the operation and maintenance phase
• Measuring asset performance: physical condition, functionality, utilisation, and financial performance
• Reliability improvement through preventive maintenance and optimal spares stocking
• Analysing component failure data, and component replacement procedures, including Glasser's Graph
• Spares provisioning, with practical case studies and exercises
• Immovable asset management and the treatment of infrastructural assets
• Appreciation, valuation, and classification; accounting and tracking of plant, buildings, and PPPs
• Life-cycle maintenance costing, verification, and condition assessments
• The Asset Management unit's role, structured around Portfolio Performance and Monitoring (PPM), Portfolio Analysis (PA), and Key Account Management (KAM)
• External obligations: fair treatment, value for money, open and fair competition, accountability, and probity and transparency
• Risk management, and avoiding discrimination and under-pricing
• Asset transfers and exchanges between organisations and entities

Learning approach

How you will learn

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.– Course Material: Access well-crafted supporting resources.– Group Work: Collaborate on discussions and case studies for practical insights.– Workshops & Role-Play: Participate in immersive, scenario-based activities.– Practical Application: Focus on applying theoretical knowledge in real situations.– Post-Training Support: Receive extensive support after training for skill implementation.

Discuss your requirements

Dates, duration & arrangements

Contact Ratomac to confirm dates, duration, delivery format, entry requirements and any applicable assessment or certification before booking.