Board Secretarial Practice Workshop

The programme

Programme overview

This comprehensive Board Secretarial Practice Workshop is designed to provide participants with the key concepts and practical elements necessary for effective governance management in their organizations. It equips professionals with the skills to manage board operations, shareholder events, and regulatory compliance while handling daily governance challenges. Through interactive exercises, participants will gain hands-on experience in governance best practices, ensuring seamless planning and execution of board-related responsibilities.

Who should attend

Who is this programme for?

• Appointed and aspiring company/board secretaries or governance managers
• Board directors involved in governance reform and improvement
• Managers responsible for governance procedures, including CFOs, internal auditors, investor relations officers, and risk managers

Learning outcomes

What you will learn

By the end of this Board Secretarial Practice Workshop, participants will be able to:

• Gain a deep understanding of the board secretary’s critical role in supporting governance and organizational effectiveness.
• Interpret and apply relevant rules, regulations, and compliance requirements impacting corporate governance.
• Develop proficiency in planning and executing AGMs, board meetings, regulatory reporting, and governance activities.

Explore the programme

Detailed programme outline

Role of the Company/Board Secretary or Governance Officer

• Legal requirements – Company law and corporate governance codes
• Scope of the role
• Responsibilities to the Chairman, Board, shareholders, and management
• Engagement with regulators, media, and other stakeholders

Introduction to Corporate Governance

• Definition and significance
• Business case for corporate governance
• Structure and roles of the Board, Directors, and CEO

Corporate Governance Framework

• Corporate laws, listing rules, and company articles
• International corporate governance models

Appointing a Company Secretary

• Required experience and qualifications
• Organizational role and responsibilities
• Performance evaluation metrics

Interaction with the Board and Management

• Advisory and administrative roles
• Supporting the Chairman
• Managing interactions with management and additional committees
• Handling dilemmas and difficult directors

Company Secretary Toolkit

• Governance calendars and agenda-setting
• Minutes and documentation management
• Practical registers and monitoring tools

Board Documents and Processes

• Charters, policies, and codes
• Delegation frameworks and reserved matters
• Director induction and evaluation programs

Board Meetings

• Preparation and distribution of board packs
• Conducting and managing board meetings
• Follow-up, reporting, and conflict resolution
• Exercise: Sample board meeting simulation

Board Minutes and Corporate Registers

• Statutory requirements and preparation templates
• Timeframes, notifications, and document retention
• Third-party access considerations

Shareholder Meetings

• Legal requirements and types of shareholder meetings
• Annual reports, proxies, and resolutions
• Conducting voting processes and managing regulatory issues
• Handling non-shareholder concerns (media, analysts, etc.)

Other Shareholder Issues

• Document and premises access
• Shareholder agreements and rights
• Voluntary reporting, CSR, and integrated reporting
• Investor relations and shareholder activism

Regulatory Compliance Issues

• Compliance calendars and review processes
• Audits and regulatory enforcement
• Liability protection and fraud prevention

Implementing a Corporate Governance Framework

• Gap analysis and stakeholder mapping
• Developing an implementation roadmap
• Redefining the role of the company secretary

Advanced Corporate Governance Framework

• International corporate governance tools
• The IFC progression matrix

Future of Best Practices in Corporate Governance

• Emerging trends and developments
• International and local governance challenges

Key governance issues for modern boards: control frameworks, strategy, risk management, remuneration, and fraud prevention

Learning approach

How you will learn

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.– Course Material: Access well-crafted supporting resources.– Group Work: Collaborate on discussions and case studies for practical insights.– Workshops & Role-Play: Participate in immersive, scenario-based activities.– Practical Application: Focus on applying theoretical knowledge in real situations.– Post-Training Support: Receive extensive support after training for skill implementation.

Discuss your requirements

Dates, duration & arrangements

Contact Ratomac to confirm dates, duration, delivery format, entry requirements and any applicable assessment or certification before booking.