Competitive Bidding – Bid Evaluation Workshop

The programme

Programme overview

The Competitive Bidding – Bid Evaluation Workshop is a training that focuses on the bid principles, evaluation procedures, bid evaluation report and the powers, functions, and processes of the Bid Evaluation Committee as part of the integrated Public Sector Bid Committee System. The evaluations of quotations will also be considered during this training.

Who should attend

Who is this programme for?

• Contract Managers
• Asset Controllers
• Adjudication Committee Members
• Bid Specification Committee Members
• Asset Managers/Officers
• Legal Service
• Supply Chain Managers/Officers
• Procurement Officers/Managers
• State Accountant
• Project Managers
• Admin Officials
• Treasury Clerk
• Purchasing Managers/Officers

Learning outcomes

What you will learn

• Apply effective acquisition processes to evaluate quotations and competitive bids
• Execute required evaluation and selection procedures with precision
• Compile and submit compliant recommendation reports to the Bid Adjudication Committee (BAC)

Explore the programme

Detailed programme outline

• Purpose of Bid Evaluation
• Principles in Bid Evaluation
• Bidding Procedures under Competitive Bidding
• Legal statutes regulating Bid Evaluation: SCM TR + MATR Constitution of the Republic of South Africa Preferential Procurement Policy Framework Act (PPPFA) Municipal Finance Management Act (MFMA) Construction Industry Development Board Act (CIDBA) Broad-Based Black Economic Empowerment Act (BBBEE) The ongoing transition toward the Public Procurement Act, 2024 — described as the most significant procurement reform since the PFMA and MFMA, creating a single legal framework across all organs of state, with a dedicated 2026 draft regulation specifically addressing the bid committee system
• Step 1: Opening and Preliminary Examination of Bids
• Step 2: Determination of Substantial Responsiveness of Bids
• Step 3: Detailed Evaluation of Price Bids
• Step 4: Confirmation of Qualifications and Recommendation for Contract Award
• Preparation of Bid Evaluation Report
• Analyse the elements of the Supply Chain Model with reference to the procurement system
• Identify the key role players in the procurement system
• Consider the regulatory framework applicable to public sector procurement
• Specifications for goods and terms of reference (TOR) for services
• Approaches to sourcing
• Sources of potential supplier information
• Determine if there will be any pre-qualification of suppliers
• Decide on criteria that will be applied for supplier appraisal and final evaluation
• Determine whether functionality will be used as criteria for selection of the supplier, and if so, the criteria, sub-criteria, and minimum qualifying score to be applied
• Administrative responsiveness preliminary evaluation by SCM Acquisition Unit
• Bid Evaluation Process: Composition of the Bid Evaluation Committee Powers and functions of the Bid Evaluation Committee The practical evaluations of the bids applying the predetermined criteria of the Bid Specification Committee Determination of whether a bid is responsive or not Apply functionality criteria, if applicable, to determine if the bidder obtains the minimum qualifying score Calculate the 80/20 or 90/10 applying the formula and requirements of the Procurement Regulations 2022 to all responsive bids Bid Committees recommendations report to Bid Adjudication Committee

Learning approach

How you will learn

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.– Course Material: Access well-crafted supporting resources.– Group Work: Collaborate on discussions and case studies for practical insights.– Workshops & Role-Play: Participate in immersive, scenario-based activities.– Practical Application: Focus on applying theoretical knowledge in real situations.– Post-Training Support: Receive extensive support after training for skill implementation.

Discuss your requirements

Dates, duration & arrangements

Contact Ratomac to confirm dates, duration, delivery format, entry requirements and any applicable assessment or certification before booking.