Electronic Records, Document, Archives and Information Management Training

The programme

Programme overview

Efficient records and information management is essential for effective business operations, ensuring transparency, accountability, and quick retrieval of vital information. Public sector organizations manage vast amounts of data, requiring a structured approach to handling, securing, and retrieving information. This Electronic Records, Document, Archives and Information Management Training course equips participants with the skills to establish and manage electronic records and document systems aligned with international standards.

Who should attend

Who is this programme for?

Ideal participants include:

• Senior officials and board members.
• Record managers and public sector employees handling records.
• HR and L&D professionals.
• Policymakers and auditors in public sector organizations.

Learning outcomes

What you will learn

This Electronic Records, Document, Archives and Information Management Training course aims to:

• Develop a thorough understanding of record and information management principles.
• Build skills for predicting and mitigating risks to data integrity and security.
• Provide knowledge of transitioning from traditional to electronic records management systems.
• Enhance competency in using technology for efficient information management.
• Empower professionals to take on expanded roles in record management within their organizations.

Organizational Benefits

Participants’ organizations will benefit by:

• Having a trained workforce skilled in modern records and information management.
• Enhanced efficiency, compliance, and reduced operational risks.
• Increased public trust due to transparency and improved data security.
• Improved decision-making through reliable data access.

Personal Benefits

Attendees will:

• Gain in-depth knowledge of modern information management systems.
• Improve their decision-making and data management skills.
• Acquire competencies to implement electronic systems.
• Boost their confidence in managing roles requiring secure data handling.
• Open pathways for professional growth in records management across sectors.

Explore the programme

Detailed programme outline

The Electronic Records, Document, Archives and Information Management Training course will cover the following areas that are critical for successful and efficient record and information management:

Module 1 – Overview of Record and Information Management

• Definition of a record
• Types and forms of records
• Identification of sensitive and non-sensitive information
• Balancing freedom of information and record and information management

Module 2 – Properties of Records

• Records are static
• Records possess authority
• Records are unique
• Records are authentic

Module 3 – Principles and Concepts of Record and Information Management

• Principle of respect des fonds
• The life-cycle concept
• The continuum concept
• Principle of levels of arrangement and description

Module 4 – Focus Areas for Good Record Keeping

• Rule of law
• Accountability and governance
• Management of state resources
• Protection of entitlements
• Services for the public
• Foreign relation and international obligation
• Private sector investment
• Human rights
• Infrastructure and sustainability
• Knowledge management
• HR management
• Financial management
• Payroll control

Module 5 – Advantages of Effective Record and Information Management

• Efficiency and accountability
• Traceability and transparency
• Compliance with regulatory standards
• Easy, controlled, risk-free retrieval and disposal of records
• Lower maintenance costs
• Better decision making by the management
• Lower fraudulent or malpractice risks

Module 6 – Success Factors of Effective Record and Information Management

• Authority to access records
• Education and training
• Record maintenance software
• Compliance reporting

Module 7 – Success Factors for Establishing Electronic Record and Information Management Systems

• Technological readiness
• Top management/leadership support
• Training and involvement
• Resource availability
• System-related factors (allowances and budgets for upgrades)
• Work environment and culture

Module 8 – Challenges to Effective Record and Information Management

• Incomplete awareness among concerned personnel
• Lack of advanced technologies
• Lack of skill to manage records using advanced technologies
• Budgetary constraints for training and technologies

Learning approach

How you will learn

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.– Course Material: Access well-crafted supporting resources.– Group Work: Collaborate on discussions and case studies for practical insights.– Workshops & Role-Play: Participate in immersive, scenario-based activities.– Practical Application: Focus on applying theoretical knowledge in real situations.– Post-Training Support: Receive extensive support after training for skill implementation.

Discuss your requirements

Dates, duration & arrangements

Contact Ratomac to confirm dates, duration, delivery format, entry requirements and any applicable assessment or certification before booking.