Administration & secretarial · Short course
Event Management
Coordinating event objectives, logistics, participants and delivery arrangements.
The programme
Programme overview
Expanded indicative outline. The subject areas are described below; proposed activities and final delivery requirements are confirmed with Ratomac before booking.
Coordinating event objectives, logistics, participants and delivery arrangements.
The programme brings together event planning, logistics, delivery and event evaluation. The expanded outline below shows how these areas can be explored through explanation, discussion and the preparation of relevant work products.
A proposed workshop runs through the programme: A training event needs coordinated suppliers, participant communication and a realistic contingency plan. Participants would examine the situation in stages, use the information provided and explain the basis of their decisions. The workshop is fictional and can be adapted when the final training plan is agreed.
Who should attend
Is this programme for you?
This outline is relevant to the following roles. Suitability and any formal entry requirements should be checked for the selected programme.
- Event coordinators, administrators and office professionals.
- Individuals preparing to take on responsibilities in this area.
- Teams seeking a shared approach to the work described in the programme.
Purpose of the learning
Intended learning outcomes
- Prepare an event brief linking objectives, audience and programme.
- Develop a logistics plan with supplier responsibilities.
- Create a delivery checklist and response plan for a fictional disruption.
- Prepare an evaluation that combines participant feedback and operational lessons.
- Combine the module outputs into a reasoned response to the programme’s workplace scenario.
5 learning blocks
Detailed programme outline
01Event planning
This part of the programme examines event planning, with attention to objectives, audience and programme. The practical task connects the subject to the programme’s workplace scenario and gives participants a specific output to discuss.
Topics to explore
- Objectives.
- Audience.
- Programme.
- Applied work: prepare an event brief linking objectives, audience and programme.
Illustrative practical exercise
Prepare an event brief linking objectives, audience and programme. Explain the information used, identify any assumptions and take part in a review of the proposed approach.
02Logistics
This part of the programme examines logistics, with attention to venues, suppliers and resource coordination. The practical task connects the subject to the programme’s workplace scenario and gives participants a specific output to discuss.
Topics to explore
- Venues.
- Suppliers.
- Resource coordination.
- Applied work: develop a logistics plan with supplier responsibilities.
Illustrative practical exercise
Develop a logistics plan with supplier responsibilities. Explain the information used, identify any assumptions and take part in a review of the proposed approach.
03Delivery
This part of the programme examines delivery, with attention to communication, responsibilities and contingencies. The practical task connects the subject to the programme’s workplace scenario and gives participants a specific output to discuss.
Topics to explore
- Communication.
- Responsibilities.
- Contingencies.
- Applied work: create a delivery checklist and response plan for a fictional disruption.
Illustrative practical exercise
Create a delivery checklist and response plan for a fictional disruption. Explain the information used, identify any assumptions and take part in a review of the proposed approach.
04Event evaluation
This part of the programme examines event evaluation, with attention to participant feedback and operational review. The practical task connects the subject to the programme’s workplace scenario and gives participants a specific output to discuss.
Topics to explore
- Participant feedback.
- Operational review.
- Applied work: prepare an evaluation that combines participant feedback and operational lessons.
Illustrative practical exercise
Prepare an evaluation that combines participant feedback and operational lessons. Explain the information used, identify any assumptions and take part in a review of the proposed approach.
05Integrated workplace workshop
A training event needs coordinated suppliers, participant communication and a realistic contingency plan. The final workshop connects the earlier work rather than treating each topic as an isolated activity.
Topics to explore
- Bring together the outputs from the earlier modules into one coherent response to the scenario.
- Check that the recommendation addresses the original problem and is supported by the information available.
- Identify responsibilities, dependencies and matters that require specialist input or further evidence.
- Present the proposed response and revise it after questions from the facilitator and other participants.
Illustrative practical exercise
Prepare a concise presentation for the fictional organisation. Include the proposed response, the evidence supporting it and the decisions still required. Finish with a reflection on which aspects could be relevant to your own work.
From discussion to application
How the programme could be delivered
The proposed learning approach combines facilitator-led explanation, discussion of the subject areas and guided work on the fictional scenario. Each module produces a practical output that can be reviewed and improved.
Participants can work individually or in small groups to compare interpretations, explain their decisions and identify missing information. Feedback focuses on the connection between the task, the evidence used and the proposed response.
The final workshop brings the module outputs together. Ratomac will confirm the delivery format, learning resources, entry requirements and any formal assessment or certification arrangements for the selected programme.
Discuss your requirements
Dates, duration & arrangements
Contact Ratomac to agree the final programme, duration and delivery format. Include your preferred timing, location and whether the enquiry is for yourself or a team.
Discuss this programme ↗Indicative outline for discussion. The final syllabus is agreed with Ratomac before booking. The expanded learning activities and workplace scenario are original proposals for discussion with Ratomac.