Managing Tenders, Specifications and Contracts

The programme

Programme overview

Most tender and contract disputes trace back to the same root cause: a specification that was ambiguous, a procurement strategy that didn’t fit the risk profile, or a contractual liability nobody thought through until it became a problem. This course works through the full lifecycle to prevent exactly that — choosing the right procurement route, building tender documentation that holds up under scrutiny, and structuring contracts so that when something does go wrong, you have a clear, pre-agreed path to resolving it rather than an expensive argument.

Given how much of an organisation’s cost sits in procured goods and services — especially across global supply chains — getting this right at the tendering and contracting stage has a direct, measurable impact on cost and operational efficiency. This course gives you the tools to get it right the first time.

Who should attend

Who is this programme for?

• Bid Specification Committee Members
• Supply Chain Managers/Officers
• Procurement Officers/Managers
• Contract Managers
• Asset Controllers
• Adjudication Committee Members
• Asset Managers/Officers
• Legal Service Personnel
• State Accountants
• Project Managers
• Admin Officials
• Treasury Clerks
• Purchasing Managers/Officers

Learning outcomes

What you will learn

• Identify the most appropriate procurement strategy for a given project or context
• Evaluate best practices in tendering and procurement
• Assess and manage key contractual risks
• Compare methods to address performance failures
• Determine the most suitable actions when disputes arise

Key Highlights of the Course

• Utilisation of different procurement strategies
• Best practices in the procurement process
• Developing comprehensive tender documentation
• Addressing principal contractual liability issues
• Managing performance failures effectively
• Resolving claims and disputes efficiently

Organisational Benefits

• Enhanced understanding of procurement strategies and best practices
• Improved risk management in tendering and contracting processes
• Greater efficiency in resolving disputes and managing contract performance
• Insights into cost control and process optimisation

Explore the programme

Detailed programme outline

2-Day Essentials — Training Outline

• Elements of procurement best practices, and types of procurement strategies
• Risk management processes, and balancing risk through contract strategy
• Supply chain risk assessment, and mitigating exposure to bribery and corruption
• Creating the scope of work and specifications
• Selection and evaluation criteria, and cost/price analyses
• Negotiation tools and techniques
• Principal performance obligations, scheduling, and completion
• Liabilities, indemnities, and insurance; ownership and risk management
• Pricing, payment structures, and governing law considerations
• Assignment, novation, and subcontracting
• Handling performance variations and managing external events
• Default mechanisms and remedies
• Types and assessment of claims; tiered and formal dispute resolution mechanisms
• Contract close-out procedures, review, and lessons learned
• Deciding whether the 5-Day Comprehensive programme is the right next step

5-Day Comprehensive — Training Outline

• Elements of procurement best practices
• Types of procurement strategies
• Risk management processes
• Balancing risk through contract strategy
• Supply chain risk assessment
• Mitigating exposure to bribery and corruption
• Selection and evaluation criteria
• Cost and price analyses
• Objectives of the contract
• Ancillary documents and related issues
• Principal performance obligations
• Scheduling and completion
• Liabilities, indemnities, and insurance
• Ownership and risk management
• Pricing and payment structures
• Governing law considerations
• Handling performance variations
• Managing external events
• Performance-based contracting principles
• Types and assessment of claims
• Tiered dispute resolution mechanisms
• Formal dispute resolution methods
• Contract close-out procedures
• Contract review, evaluation, and lessons learned
• Seminar wrap-up and learning outcomes

Learning approach

How you will learn

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.– Course Material: Access well-crafted supporting resources.– Group Work: Collaborate on discussions and case studies for practical insights.– Workshops & Role-Play: Participate in immersive, scenario-based activities.– Practical Application: Focus on applying theoretical knowledge in real situations.– Post-Training Support: Receive extensive support after training for skill implementation.

Discuss your requirements

Dates, duration & arrangements

Contact Ratomac to confirm dates, duration, delivery format, entry requirements and any applicable assessment or certification before booking.