Public Sector Bid Committee System Applicable to All Organs of State

The programme

Programme overview

This 5 -day intensive training course will help participants acquire knowledge and skills necessary for a Public Sector Institution to achieve added value outcomes through procurement through effectively applying Supply Chain processes and Bid Committee System as required of all Organs of State.

This 5-day Bid Committee System training will including effective best practice regarding procurement planning, development of specifications or terms of reference including the criteria to be included in the invitation to bid, supplier evaluation and adjudication applying the criteria and the selection of the successful Bidder with the publishing the award. These processes will assist in avoiding irregular and fruitless and wasteful expenditure.

This 5-day Public Sector Bid Committee System Applicable to All Organs of State course included practical application with detailed case studies.

Who should attend

Who is this programme for?

Best Practice Public Sector Procurement, Competitive Bidding Process For All Organs Of State training course is designed for all those who are directly or indirectly involved in the procurement and supply management processes of their Public Sector Institutions including personnel from procurement, warehousing and distribution, accounting, engineering, projects, human resource, and other functional areas of their Institution.

Learning outcomes

What you will learn

At the end of this Public Sector Bid Committee System Applicable to All Organs of State training participants will be able to:

• Explain the regulatory framework that governs Supply Schain Management within the public service.
• To demonstrate an understanding of how legislation and/or prescripts regulate the decision making of the Bid Committees.
• Discuss the importance of ethical conduct at all stages of the Bid Committee process.
• Understand the legal compliance.
• Prepare a bid invitation for a specific commodity within the public service, according to National Treasury Regulations and Instructions and guidelines.
• Evaluation bids in relating to the advised specifications and criteria and compliance requirements.
• Compile comprehensive reports to the BAC recommending an award of a bid.
• Adjudicate bids in a fair manner that will allow the relevant authorities to approve and award the bid.

Explore the programme

Detailed programme outline

Effective Procurement Planning

Part 1: Overview of the Public Sector procurement process

• Analyse the elements of the Supply Chain Model with reference to the procurement system.
• Identify the key role players in the procurement system.
• Consider the regulatory framework applicable to public sector procurement.

Part 2: Importance of procurement planning

• Apply effective demand management processes.
• Define the organisation’s needs.
• Conduct the market and industrial analysis to identify potential suppliers of the required goods or services.
• Develop sourcing strategy to meet the identified needs.
• Ensure that all the identified needs are included on the procurement plan.

Bid Committee System

• Composition of the Committees.
• Duties, responsibilities, and Mandates of Bid Committee members.
• Functions of the Bid CommitteesSpecification CommitteeEvaluation CommitteeAdjudication Committee
• The role of the SCM partitioners at each of the Committees
• Secretarial functions and minutes of the meetings

EFFECTIVE BID SPECIFICATION PROCESS FOR GOODS AND SERVICES

• Develop the draft specifications for goods and terms of reference TOR for services.
• Approaches to sourcing
• Sources of potential supplier information
• Decide on criteria that will be applied for supplier appraisal and final evaluation.
• Will functionality be used as criterial for selection of the supplier?
• If so, what will the criteria and sub-criteria be to evaluate the supplier and what will be the minimum qualifying score that will be applied?
• Case studies and review questions

EFFECTIVE ACQUISITION MANAGEMENT PROCUREMENT PROCESS

Part 1: Inviting suppliers to submit competitive bids.

• Identifying the procurement methods for the required goods and services
• Applying the required process for calling for quotations or competitive bids within the prescribed thresholds.
• Preparing the Bid Invitation determining which Standard Bid Documents will apply.
• Compile any Special Conditions of Contract that will apply to the specific Bid.

Part 2: Bid Evaluation Process

• Administrative responsiveness preliminary evaluation by SCM Acquisition Unit.
• Composition of the Bid Evaluation Committee
• Powers and Functions of the Bid Evaluation Committee
• The practical evaluations of the bids applying the predetermined criteria.
• Bid Committees recommendations report to Bid Adjudication Committee

Part 3: Adjudication Process

• Establishment of Bid Adjudication Committee
• Composition of a Bid Adjudication Committee
• Quorum
• Functions of the Bid Adjudication Committee secretariat.
• Minutes of the Bid Adjudication Committee meeting
• Disclosure of information and code of conduct
• Functions of the Bid Adjudication Committee
• Award or recommendation of a bid proposal.
• Publication of rewards

Learning approach

How you will learn

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.– Course Material: Access well-crafted supporting resources.– Group Work: Collaborate on discussions and case studies for practical insights.– Workshops & Role-Play: Participate in immersive, scenario-based activities.– Practical Application: Focus on applying theoretical knowledge in real situations.– Post-Training Support: Receive extensive support after training for skill implementation.

Discuss your requirements

Dates, duration & arrangements

Contact Ratomac to confirm dates, duration, delivery format, entry requirements and any applicable assessment or certification before booking.